Terms and Conditions

Breakfree Adventures is an established and trademarked company registered with the government of Nepal and accredited by different regulatory bodies. We accept all bookings under the following terms and conditions:

Booking Information:
All booking information must be completed and returned with copies of necessary documents such as proof of identification of all travelers within the group. You are subjected to pay 20% deposit of the package amount at the time of booking and the remaining amount is to be paid on arrival in Kathmandu before taking any tours/activities. Failure to pay the remaining amount upon arrival may result in cancellation of the service provided by the company and even forfeiture of the advance payment.

How to pay your deposit:
Deposit payment can be made by a secure online payment system using all major credit cards in our website and related trip.

Cancellation Policy:
If you wish to cancel your trip for any reason before 48 hours of the trip’s start time, Breakfree Adventures will apply for the deposit in accordance with the Deposit Transfer Policy. You can postpone your trip and travel anytime within a 2-year period from the original travel date. Alternatively, you can transfer the deposit to a family member, friend, or colleague if you are unable to travel within that timeframe.

Failure to provide notice at least 48 hours before the trip start time may result in forfeiture of the deposit.

Full payment must be made before the tour’s departure. For all Bhutan tours, once the deposit or full payment is made and the visa is applied for, no refund will be granted. We will confirm with you before proceeding with the visa application.

Please note: Once the trip is booked, the deposit amount is non-refundable.

Deposit Transfer Policy:
Once you make a deposit to Breakfree Adventures for any trip to Nepal, and you are unable to travel on your originally scheduled date, your deposit can be postponed for up to 2 years from the original travel date.
If, for any reason, you are still unable to travel within that time, you have the option to transfer the deposit to a family member, friend, or colleague, who must use it to take the tour within the same 2-year period.
Please note, if neither you nor the designated person is able to travel within the 2 years, the deposit will be forfeited, and no refund will be provided after 2 years from the original travel date.

Unforeseen Circumstances:
Please be noted that we may sometimes make changes in the regular itineraries due to different conditions that are beyond our control. We do not take any responsibility for changes made due to any natural calamities, war or changes due to the political or social condition of the country. Breakfree Adventures reserves the right to adjust prearranged schedules if required. Our company may offer alternative trips of a similar nature at no additional cost to our customers.

Personal Belongings:
We are not at all responsible for any possible loss or damage to luggage or personal belongings as it is the responsibility of the traveler to take care of their personal property.

Clients Responsibility:
We do not take responsibility for any possible injury or death while travelers are engaged in activities facilitated by our company. Travelers are strongly advised to buy the necessary insurance policy and get medical advice before starting your trips. Travelers are advised to abide by rules and regulations and follow the instructions of guides and leaders during the expeditions.

Travel Insurance:
We strongly advise our clients to buy a comprehensive insurance policy before booking any trip with us. Please make sure that the company covers all medical, personal accident, emergency evacuation, trip cancellation including helicopter rescue, mountaineering hazards, loss or theft of valuables and flight cancellations.

Abiding the Law:
Nepalese law dictates that if a traveler violates any national law or any other rules and regulations then the travelers are subjected to legal prosecution as per the prevailing laws. Our company reserves the right to end service without even refunding the trip cost of any travelers who are found to be indulged in any criminal activities.

Required Documents:
Obtaining all travel insurance, vaccinations, and visas required by Nepal and/or the traveler’s home nation is the sole responsibility of the customer. Some higher-risk adventures require evacuation and health insurance and it is the sole responsibility of the customer to provide proof of insurance before starting the adventure trips.

Amendment to Tour Cost:
Breakfree Adventures reserve the right to amend tour costs at any point in time if required. Prior notification shall be made in such a case. The price may be amended sometimes due to unfortunate events like weather conditions, political changes, etc.

Incomplete Tour:
We are under no obligation to refund the deposits or charges if in case the customer has to cancel his trip in the middle of the trip. The company reserves the right to forfeit the deposits and payments made for the trips no matter at what point of time the trip is canceled during the expedition.

Jurisprudence:
Breakfree Adventures Pvt. Ltd. is a limited company registered with the Nepal Government observes all government policies regulation acts.

Any legal case against this company should be filed in a Nepal Court under Nepal Government rules regulations for legal treatment.